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Alabama Chapter Bylaws

Posted By IAEI Alabama Chapter, Wednesday, March 06, 2013

ALABAMA CHAPTER
SOUTHERN SECTION
BYLAWS

As Amended April 18, 1988

ARTICLE I - NAME

Section 1. Name. This organization shall be known as the Alabama Chapter, Southern Section, International Association of Electrical Inspectors (IAEI).

ARTICLE II - PURPOSES

Section 1. The purposes and objectives of the Chapter shall be:

a. To promote within the Chapter the purposes and objectives of the IAEI as set forth in Article IV of the Articles of Incorporation of the IAEI.

b. To promote the welfare of any Chapter Division(s) within its territory.

ARTICLE III - NON-PROFIT ORGANIZATION

Section 1. The affairs of the Chapter shall not be conducted for profit.

ARTICLE IV - ORGANIZATION

Section 1. The Chapter shall consist of a Chapter Board of Directors, the members and such Divisions as may be authorized by the Articles of Incorporation and Bylaws of the IAEI and these Bylaws.

Section 2. Management. The management and control of the affairs and business of the Chapter shall be vested in the Chapter Board of Directors as provided for herein.

ARTICLE V - MEMBERSHIP AND DUES

Section 1. Territory. Membership in the Chapter shall be limited to those persons who reside or are employed in the State of Alabama, except for additional memberships as provided for in the Bylaws of the IAEI.

Section 2. Applications. Applications for membership shall be submitted to the International Office, and may be subject to the approval of the Chapter Board of Directors and Section Board of Directors.

Section 3. Classification. Membership shall be classified as provided in the Bylaws of the IAEI.

Section 4. Dues and Initiation Fees. There shall be no initiation fee for any class of membership. Dues shall be prescribed in the Bylaws of the IAEI and shall be sent to the IAEI International Office. Dues or assessments in addition to those levied by the IAEI and the Section may be levied by the Chapter or its Chapter Divisions upon approval of the Section Board of Directors and the IAEI Board of Directors.

Section 5. Honorary Membership.

a. Honorary Membership may be conferred by the Chapter upon members who have performed such meritorious service as the Chapter wishes to recognize. A Chapter Honorary Member shall pay no dues. The Chapter shall assume liability for payment of the Section and International Office portion of the dues unless the member is also accorded Section or International Honorary Membership.

b. Honorary membership may be awarded posthumously.

c. Proposals for Chapter Honorary Membership shall be submitted in writing to the Chapter Secretary and shall state the basis for proposing this honor. The proposal shall be reviewed by the Chapter Board of Directors. Upon endorsement of at least two thirds (2/3rds) of the Chapter Board of Directors, the proposal shall be submitted to the Chapter membership for final approval at any regular or special meeting.

d. The following qualifications for Honorary Membership, among others, shall be considered:

1. The nominee shall have made an outstanding contribution to electrical safety.

2. The nominee shall have been associated with the electrical industry.

3. The nominee shall have retired or is approaching retirement age and is no longer actively engaged in the electrical industry.

ARTICLE VI – BOARD OF DIRECTORS AND OFFICERS

Section 1. Chapter Board of Directors.

a. The Chapter Board of Directors shall consist of the President, First and Second Vice President, Secretary-Treasurer, Assistant Secretary-Treasurer, Junior Past President, one (1) Inspector Members and two (2) Associate Members. The Assistant Secretary-Treasurer shall act as secretary to this committee. All members of the Board of Directors shall be voting members of this committee except where provided for elsewhere in these bylaws.

b. The Chapter Board of Directors shall be chaired by the Chapter President and shall meet at his direction to effectively attend to the affairs of the Chapter.

Section 2. Officers. The officers of the Chapter shall consist of a President, First and Second Vice Presidents, a Secretary-Treasurer, and an Assistant Secretary-Treasurer. All officers shall be members in good standing and shall serve without pay.

Section 3. Eligibility. The eligibility of Chapter Board of Director members, and officers shall be established as follows:

a. Any member in good standing shall be eligible to be elected to the Chapter Board of Directors.

b. Only Inspector Members as defined in Section 302 (A) of the IAEI Bylaws, in good standing, shall be eligible to be elected to the office of President or Vice President.

c. Any member in good standing shall be eligible to be elected to the office of Secretary-Treasurer and Assistant Secretary-Treasurer).

Section 4. Duties.

a. The Chapter Board of Directors shall have general charge of the affairs of the Chapter including, but not limited to, the authority to direct expenditures and audit the accounts of the Secretary-Treasurer, as provided for herein.

b. Should any emergency arise in the carrying out of these Bylaws where a strict compliance with the letter of the same cannot be obtained or where other sections of the Bylaws do not provide a means for meeting the emergency, the Chapter Board of Directors may take whatever action it may deem advisable for the good of the Chapter, but such action shall be consistent with the spirit of these Bylaws and shall be submitted for approval at the next regular meeting of the Chapter.

c. The duties of all officers shall be such as usually pertain to their offices, or as may be assigned by the Chapter Board of Directors.

d. The Secretary-Treasurer shall keep the records of the Chapter and the Chapter Board of Directors, and have charge of the Chapter’s funds and pay its bills under an approved budget. He shall have his accounts audited at Chapter expense if any is incurred, at the close of each fiscal year and shall submit such audit to Chapter Board of Directors and to the Chapter at the Annual Meeting.

e. The Assistant Secretary-Treasurer shall work with the Secretary-Treasurer and shall be authorized to co-sign all checks, drafts or other documents which disperse funds of the Chapter. Should the Secretary-Treasurer not be able to attend any Chapter or Section Meeting, the Assistant Secretary-Treasurer shall, upon request in writing from the Secretary-Treasurer, be authorized to carry out the full range of responsibilities of the Secretary-Treasurer.

f. The Secretary-Treasurer, Assistant Secretary-Treasurer and any other authorized signatory on the Chapter bank accounts shall furnish a surety bond in such amount as required by the Chapter Board of Directors, such bond to be paid for by the Chapter.

Section 5. Terms of Office. Members of the Chapter Board of Directors and the officers shall be elected and hold office for one (1) year or until their successors are elected and qualified, commencing with the close of the Annual Meeting of the Chapter. A member may succeed himself on the Chapter Board of Directors but may not serve more than two (2) years at any one time.

Section 7. Vacancies.

a. In the event of the death, resignation or inability to act of any member of the Chapter Board of Directors or Officer, or when such member becomes ineligible for membership in the class he occupied when elected, his term of office shall automatically cease and it shall be the duty of the President, subject to approval by the Chapter Board of Directors, to appoint a member of the same class to serve the unexpired term. A vacancy in the office of President shall be filled by the Chapter Board of Directors.

ARTICLE VII - ELECTIONS

Section 1. Time. The election of members of the Chapter Board of Directors and Officers shall take place at a regular Chapter business session during the Annual Chapter Meeting and may follow immediately after the Nominating Committee Report has been announced. The installation may take place on the last day of the meeting or any time after the election, with the assumption of duties upon conclusion of the Annual Meeting.

Section 2. Nominations.

a. At or prior to the first day of the Annual Meeting the President shall appoint a Nominating Committee of three (3) Inspector Members who shall nominate candidates for all offices and members of the Chapter Board of Directors. The Nominating Committee shall submit its report to the membership during or before the last business session of the Annual Meeting.

b. Not less than five (5) Inspector Members in good standing may nominate a candidate for any of the offices to be filled, provided such nominations shall be in writing, bear the signatures of the members so nominating, and be placed in the hands of the Chapter Secretary previous to the last business session of the Annual Meeting.

Section 3. Election Procedure. The names of all properly proposed candidates shall be submitted to the members for election by ballot. Any member shall be elected who shall receive a majority of the votes cast; provided, however, that when there is only one (1) candidate for an office, election may be declared by the unanimous consent of those members in attendance who are eligible to vote.

Section 4. Voting. Only Inspector Members in good standing shall be eligible to vote for candidates for office.

ARTICLE VIII - MEETINGS

Section 1. Chapter Board of Directors Meetings. Meetings of the Chapter Board of Directors are to be held as follows:

a. An Annual Meeting shall be held each year at the call of the President immediately preceding the Chapter Annual Meeting.

b. Special meetings may be called at any time by the President or upon the written request of a majority of the Inspector Members of the Chapter Board of Directors.

c. The dates and location of all meetings shall be determined by the President and the Secretary. Due notice of meetings shall be sent to all members.

d. The President shall preside at all meetings of the Chapter Board of Directors. In the event of the absence of the President, the ranking Vice President, shall preside.

e. Six (6) members, at least four (4) of whom must be Inspector Members, shall constitute a quorum.

Section 2. Chapter Meetings. Meetings of the Chapter are to be held as follows:

a. The Chapter shall hold an Annual Meeting, the time and place to be determined by the Chapter Board of Directors. Other regular or special meetings may be called by the President or upon written application of six (6) Inspector Member of the Chapter.

b. Meetings shall be conducted in accordance with the procedures prescribed by the Bylaws of the IAEI.

c. The President, or in the event of his absence the ranking Vice President, shall preside at Chapter Meetings.

d. Six (6) Inspector Members and the President or a Vice President shall constitute a quorum.

e. Due notice of all meetings, regular and special, shall be sent to all members. In the event of a special meeting the notice shall state the nature of the business to be transacted. No business shall be transacted at a special meeting except that stated in the notice.

f. Any subject of a nature which would tend to advertise or endorse any particular product or manufacturer, unless of educational value, shall be ruled out of order at a Chapter Meeting.

Section 3. Mail Ballots.

a. When it is not possible or convenient to have a meeting of the Chapter Board of Directors or the membership of the Chapter, the President may direct the Secretary to prepare a letter ballot to conduct necessary business by mail. To be counted, letter ballots must be returned on or before the indicated date upon which the mail ballot is due, which shall be not less than twenty (20) days after the ballots are mailed to the members.

b. Approval of actions by the Chapter Board of Directors shall require the favorable vote of a majority of the members eligible to vote, unless otherwise required by these Bylaws.

c. Approval of actions by the membership of the Chapter shall require the favorable vote of a majority of the members returning ballots, unless otherwise required by these Bylaws.

ARTICLE IX - COMMITTEES

Section 1. Standing Committees. The Standing Committees of this Chapter shall be:

a. Bylaws Committee

b. Educational Committee

c. Membership Committee

d. Public Relations and Publicity Committee

e. Electrical Fire and Accident Committee

f. Code Clearing and Codeshop Committee

Section 2. Committee Scopes. The scopes and responsibilities of the Standing Committees shall be as approved by the Chapter Board of Directors.

Section 3. Special Committees. Special committees may be appointed by the Chapter President for a specific purpose as authorized by the Chapter Board of Directors. Special committees shall continue and be reappointed each year at the discretion of the Chapter Board of Directors until a final report is submitted and approved as provided for in these Bylaws.

Section 4. Term of Appointment. Standing Committees shall be appointed by the Chapter President to serve from the time of their appointment until the close of the President’s term of office.

ARTICLE X –CHAPTER DIVISIONS

Section 1. Chapter Divisions. Chapters Divisions, if any, shall be organized and governed in accordance with the Articles of Incorporation and Bylaws of the IAEI.

ARTICLE XI - FISCAL YEAR

Section 1. The fiscal year of the Chapter shall be the calendar year January 1 through December 31.

ARTICLE XII - RULES OF ORDER

Section 1. The latest edition of Robert's Rules of Order shall govern the transaction of all business, unless otherwise provided in these Bylaws.

ARTICLE XIII - AMENDMENT OF BYLAWS

Section 1. Proposed amendments to these Bylaws shall be approved by the Chapter Board of Directors by two-thirds (2/3rds) of the votes cast by Inspector Members at any meeting of the Chapter Board of Directors or by two-thirds (2/3rds) of the votes of all the Inspector Members of the Chapter Board of Directors in the event of a mail ballot. Notice of proposed amendments shall be forwarded to each Inspector Member of the Chapter Board of Directors at least twenty (20) days prior to the date of the meeting or the indicated date upon which a mail ballot is due.

Section 2. Amendments approved by the Chapter Board of Directors shall become effective after approval by a two-thirds (2/3rds) vote of the Inspector Members voting at a Chapter meeting, or by two-thirds (2/3rds) of the votes cast by Inspector Members in the event of a mail ballot, and upon final approval by the IAEI Board of Directors. Notice of proposed amendments shall be forwarded to each Inspector Member at least twenty (20) days prior to the date of the meeting or the indicated date upon which a mail ballot is due.

Section 3. The provisions of the Bylaws of the Chapter in force immediately prior to the approval and adoption of the amended Bylaws shall be superseded hereby.

Note: The word "President" used in this document refers to a title and is to be interpreted as meaning both genders.

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